Journal of Hypermedia & Technology-Enhanced Learning

Feature Updates Announcements: Ethical Policy on Generative AI

Introduction

Feature updates announcements: ethical policy on generative ai. J-HyTEL announces its new ethical policy for generative AI in scientific writing, effective 2025. Covers disclosure, permitted/prohibited AI use in text, images, artwork, and peer review for authors and reviewers.

Abstract

Dear Authors & Reviewers, Starting from 2025, on Vol. 3 No. 1, the use or non-use of AI tools must be stated in the article. Use of AI in Scientific Writing The Journal of Hypermedia & Technology-Enhanced Learning (J-HyTEL) is dedicated to upholding transparency and maintaining the highest ethical standards in the publication process. In line with this commitment, we have introduced a policy regarding the use of generative AI (GenAI) and AI-assisted technologies in scientific writing. This policy ensures that all manuscripts submitted to J-HyTEL meet rigorous academic integrity standards while also acknowledging the potential of AI tools to enhance research and writing. We strongly encourage authors to review and familiarize themselves with this policy, which can be found in the Publication Ethics section. Key Points of the Policy: Permitted Use of AI in Scientific WritingAuthors may use AI tools to enhance the readability, language, and structure of their manuscripts. However, these tools must always be used under human supervision and cannot replace essential authoring tasks. AI should be used to support the writing process but not to write substantial portions of the manuscript autonomously. Disclosure RequirementsAny use of AI tools during the writing process must be explicitly disclosed. Authors must provide a clear explanation of how AI was applied, including examples of specific sections or elements of the manuscript that were assisted by AI tools. Tools such as ChatGPT must be mentioned, specifying their role and any relevant details (e.g., the version and manufacturer of the AI tool). Prohibited Use of AI for Image Creation or AlterationThe use of generative AI or AI-assisted tools to create, alter, or enhance images in submitted manuscripts is strictly prohibited unless such tools are part of the research design or methodology (e.g., AI-assisted imaging approaches in biomedical research). In these cases, the use of AI must be fully described in the Methods section, including how AI was applied to the creation or alteration of images, the specific AI tool(s) used, the version and manufacturer, and any relevant parameters. The authors may also be required to submit pre-AI-adjusted versions or raw images used in creating the final image. Image ForensicsSubmitted manuscripts may be subject to image forensics tools or specialized software to detect any irregularities or suspected manipulations of images. Authors should ensure that all images submitted accurately represent the research data. Prohibited Use of AI in the Production of ArtworkGenerative AI tools should not be used to create artwork such as book covers, commissioned content, or graphical abstracts. All artwork must be created by the authors themselves or be legally sourced from third-party providers. AI in Peer Review ProcessReviewers are not permitted to use generative AI or AI-assisted tools to evaluate manuscripts or draft reviews. All assessments and feedback must be based on the reviewer’s own expertise and judgment to ensure the integrity and originality of the peer review process (Peer Review Policy). We encourage all authors and reviewers to adhere to these guidelines to ensure the integrity of their work and uphold the transparency of the academic publishing process. Please note that this policy is also included in the latest submission template and will be effective starting from Vol. 3, No. 1 (2025) and onwards. For further details and the full policy, please visit the Publication Ethics page on our website. Thank you for your cooperation. Best Regards,International Editorial BoardJournal of Hypermedia & Technology-Enhanced Learning (J-HyTEL)Publisher: Sagamedia Teknologi Nusantara

Review

The provided text, an announcement from the Journal of Hypermedia & Technology-Enhanced Learning (J-HyTEL), details a new ethical policy on the use of generative AI (GenAI) in scholarly submissions, effective Vol. 3 No. 1 in 2025. This timely and essential update addresses the growing challenges and opportunities presented by AI tools in scientific writing and publishing. J-HyTEL's commitment to upholding transparency and maintaining the highest ethical standards is commendable, as it proactively establishes clear guidelines for authors and reviewers navigating the evolving landscape of AI-assisted research and communication. The policy's introduction signifies a critical step towards integrating AI responsibly into academic processes while safeguarding research integrity. The policy comprehensively outlines both permitted and prohibited applications of AI. Authors are allowed to use AI tools for enhancing readability, language, and manuscript structure, provided this is under strict human supervision and does not replace essential authoring tasks or autonomously write substantial portions. A key strength lies in the explicit disclosure requirements, mandating authors to detail how AI was applied, including specific tools (e.g., ChatGPT, version, manufacturer) and affected sections. Crucially, the policy strictly prohibits the use of GenAI for creating or altering images and artwork, unless such tools are an integral part of the research methodology itself, in which case full methodological disclosure is required. Furthermore, the prohibition of AI use in the peer review process for evaluating manuscripts or drafting reviews is vital, preserving the integrity and human judgment central to academic assessment. The inclusion of potential image forensics underscores the journal's commitment to detecting manipulation. Overall, J-HyTEL's new ethical policy on generative AI is a well-considered and robust framework that sets a commendable standard for academic publishing. By clearly distinguishing between acceptable and unacceptable AI applications, emphasizing transparency through mandatory disclosure, and safeguarding the integrity of both content creation and peer review, the journal effectively balances the potential benefits of AI with the imperative of academic honesty. This proactive and detailed approach will undoubtedly contribute to maintaining the high quality and credibility of research published in J-HyTEL, offering valuable guidance to its community and serving as a model for other journals grappling with the ethical implications of emerging AI technologies.

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