Alim Bahri, Rulyanti Susi Wardhani, Anggraini Yunita

Development of an Integrated Digital Audit System for Modular and Multi-Role-Based Higher Education Accreditation Document Management

Introduction

Development of an integrated digital audit system for modular and multi-role-based higher education accreditation document management. Streamline higher education accreditation with an integrated digital audit system. Manage documents efficiently, boost transparency, and ensure accountability for quality.

Abstract

Program accreditation is a strategic process in higher education that requires transparency, efficiency, and cross-unit collaboration. Common challenges include the complexity of document management, coordination between parties, and the potential for administrative errors. This research developed a web-based accreditation information system that is modular and supports various roles, namely administrators, study programs, the Institute for Learning Development and Quality Assurance (LP3M), and auditors. This system enables structured management of LED (Self-Evaluation Reports) and LKPS (Program Study Performance Reports), equipped with LP3M validation features, auditor comments, revision history, and audit trails to ensure accountability at every stage. The results of implementation show an increase in the efficiency of the accreditation process, a reduction in administrative errors, and an increase in transparency and accountability between units. Additionally, this system strengthens coordination between study programs and quality assurance institutions, making the accreditation process more integrated and controlled. Research findings confirm that this system is not only relevant for the developing institution but can also be replicated in other universities facing similar challenges. Thus, this web-based accreditation information system has the potential to be an innovative solution in supporting sustainable higher education quality management.

Review

The paper, "Development of an Integrated Digital Audit System for Modular and Multi-Role-Based Higher Education Accreditation Document Management," addresses a highly pertinent and widely recognized challenge within higher education institutions: the cumbersome and error-prone nature of program accreditation processes. The abstract clearly articulates the need for greater transparency, efficiency, and inter-unit collaboration, identifying common pain points such as document complexity and coordination difficulties. By proposing a web-based, modular, and multi-role system, the research positions itself to offer a practical and innovative solution to these persistent problems, making a valuable contribution to the field of educational administration and quality assurance. The core of this research lies in the development of a sophisticated web-based accreditation information system designed to cater to various stakeholders, including administrators, study programs, quality assurance bodies (LP3M), and auditors. The system's architecture, as described, emphasizes structured management of crucial documents like LED and LKPS, complemented by robust features such as LP3M validation, auditor comment functionalities, comprehensive revision histories, and audit trails. These features are critical for ensuring accountability and data integrity at every stage of the accreditation process. The reported results are compelling, indicating a significant increase in process efficiency, a substantial reduction in administrative errors, and enhanced transparency and accountability among participating units, alongside improved coordination between study programs and quality assurance institutions. The strengths of this work are evident in its integrated design and the reported positive impacts on key performance indicators for accreditation. The system's modularity and multi-role support are particularly commendable, reflecting a comprehensive understanding of the diverse needs within an accreditation ecosystem. While the abstract strongly suggests the system's replicability and relevance beyond the developing institution, a full paper would benefit from detailing the specific technological stack, the methodology for user acceptance testing, and a more granular analysis of the efficiency gains. Nevertheless, this research presents a robust and practical digital solution with considerable potential to modernize and streamline higher education accreditation processes, offering a valuable blueprint for other universities striving for sustainable quality management.

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